What is RPA Blue Prism: Understanding Its Working and Benefits

Blue Prism RPA is a Robotic Process Automation company that develops software for business solutions to automate end-to-end repetitive operations. It is mainly used to program bots to automate all the tedious, manual, repetitive operations. Thus, employees can focus more on creative job sectors.   

Undoubtedly, it is one of the leading RPA tools in the market. According to Grand View Research, the market size of Robotic Process Automation is expected to increase at a CAGR of 39.9% from 2023 to 2030. This blog discusses What is RPA Blue Prism, its features, components, applications and advantages of using this Robotic Process Automation software.   

Table of Contents 

1) What is RPA Blue Prism?  

2) Features of Blue Prism RPA 

3) Components of Blue Prism RPA 

4) How Does a Blue Prism Work?  

5) Application of Blue Prism RPA  

6) Benefits of Blue Prism RPA  

7) Challenges of Blue Prism 

8) Conclusion  

What is RPA Blue Prism? 

Blue Prism is a company based out in the UK and invented RPA. The RPA bots developed by Blue Prism aim to help businesses automate several of their processes and functions. However, most tasks automated by RPA are clerical and belong to the back office. 

RPA is used for these tasks to reduce the chances of human mistakes or errors, i.e., the employees and ensure that they are completed efficiently and effectively. By automating its operations, a business can carry out most of its operations in a fast-paced environment while keeping costs as low as possible. In addition, automating manual, repetitive, and rule-based tasks enables a business to be agile. 

To use the Blue Prism RPA tools, you do not have to be an expert; anyone with little programming experience can automate business operations. The Blue Prism RPA tool offers simple charts with drag-and-drop features, enabling a person with only beginner-level knowledge and expertise to automate. 

 

 

Features of Blue Prism RPA   

Before diving into the components and applications, let's first explore the key features that make Blue Prism a powerful RPA tool. Now let’s discuss some of the features of Blue Prism:  

1) Intelligent Implementation Technology 

The users can train the RPA bots to run by giving instructions on how to give priorities and provide workflow. Later, it can work independently by responding to systems and business operations. Without human interference, RPA bots can work like humans, do jobs based on Service Level Agreements (SLA), and change and modify the assignments.  

2) Adaptable to a Wide Range of Platforms 

The Blue Prism is developed on the Microsoft.NET Framework and is compatible with all technologies and platforms. Some of the leading technologies and platforms it is compatible with are Windows app, Java, Exchange, mainframe, Windows Presentation Foundation (WPF) app, custom apps, web services, etc., 

3) High Protection 

Like humans, it can safely alter or modify the presentation layer by connecting with an application. Moreover, RPA has the ability to bots work in a way that doesn’t break the important principles of the program in a controlled manner.  

4) Cloud-Based 

Cloud-based services are available for onsite, offsite, and hybrid deployment in both private as well as in public cloud services. In a Virtual Workforce, the Blue Prism in RPA bots can perform numerous operations with multiple robots.  

5) Scalability 

The Blue Prism RPA bots are scalable. They can be scaled using reusable components and libraries. Such components give users easy access and help them automate tasks more effectively and efficiently.   

6) Analysis and Reporting 

The Blue Prism RPA bots are scalable. They can be scaled using reusable components and libraries. Such components give users easy access and help them automate tasks more effectively and efficiently.   

7) Work Queues 

The work queues follow a queue-centric approach that helps in controlling a variety of different resources and robots. Maximum flexibility can be achieved because these bots work against queues at any time. It also helps in effectively coordinating the resources to work in a collaborative environment and fulfil the demands of the business.  

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Components of Blue Prism RPA 

Before diving into the details of Blue Prism, it's important to explore the core components that make it a powerful RPA tool. To get a complete idea about Blue Prism, it is necessary to know its components of Blue Prism.  

1) Object Studio 

Object Studio models current applications and trains Blue Prism to function as a robot, creating reusable Blue Prism Objects. These objects act as the building blocks for various business processes. With Object Studio, you can design, create, and program robots to automate multiple business functions. The Presentation layer provides access to a comprehensive library of elements, helping you effectively model and validate the target applications. 

Benefits of Developing Object Studio 

a) Object Studio enables the development of reusable components, ensuring consistency across multiple business processes while allowing for easy scalability.   

b) Creating bots for subsequent processes requires significantly less time, increasing overall efficiency in automating tasks.   

c) Since the system doesn't require updates in multiple locations for each process, it simplifies maintenance and ensures smoother long-term management of the automation system. 

 2) Process Studio 

The Process Studio lets users create, design, edit, and analyse operations made from Blue Prism's elements. The operations can be controlled and scheduled in the process layer. It is one of the top layers of Blue Prism architecture and has a similar interface to Object Studio. The Process Studio enables you to order and check control loops, business logic, object calls, and variables in a visual representation.   

The operations in Blue Prism are somewhat similar to the functions of the software. They can apply operations and objects to run applications and automate instruction-based operations and business logic. 

Benefits of Process Studio 

a) Most processes are defined using one or more pages, allowing for clear and structured design.  

b) Each page contains various stages and data, providing a detailed view of the process flow.  

c) The process always begins from the main page, ensuring a logical progression.  

d) The process will only become visible in the Control Room once it has been published, ensuring proper management and oversight. 

3) Control Rooms 

The Control Rooms let users control, schedule, and perform operations. The Blue Prism RPA’s administrator can access the Blue Prism Control Room terminal to review and assess the status of the associated sources present in the production function. The interface also helps automate the manual start and stop functions, process schedule settings, and extensive information management.   

4) Process Diagram 

Process Diagram in Blue Prism is a business workflow that works as a software program. The diagrams use programming concepts as they are developed in Java and create functional process flows, such as flow charts. These diagrams are graphical illustrations of workflows to design, audit, alter, and resize according to business operation requirements. It works like a human and applies the logic of programmed robots.   

A process diagram is composed of various levels connected to form logical structures. It works like the drag and drop feature, where you can select and drag stages from the toolbar and drop them on the diagram by releasing the mouse button. The diagrams can be re-edited, formatted, or deleted according to the requirements of organisations. More than one stage at a time can be selected by dragging without the link tool, and Double-clicking stages will access distinct properties.  

5) Application Modeller 

Application Modeller processes within the Object Studio, configuring by interacting with the elements of User Interface applications. The bots identify these elements by configuring selected attributes and updating them differently for each element. With these elements, bots interact to carry out operations. 

Features of Application Modeller 

The following are the features of the Application Modeller:   

a) It enhances integrators' ability to design software bundles and automatically govern pipeline deployment.   

b) Blue Prism Application Modeller can manage the creative deployment of distributed and complicated applications.     

How Does a Blue Prism Work? 

Blue Prism Work works by automating repetitive tasks by mimicking human actions. It has evolved significantly, integrating with artificial intelligence (AI) and business process management (BPM) to create more advanced digital workers. Here are the key points about how RPA works and its evolution: 

1) Task Automation: RPA deploys software robots to perform tasks such as data entry and moving between systems. This automation eliminates the repetitive work of human workers so they can focus on more strategic initiatives.  

2) Evolution of RPA: Initially focused on simple task automation, RPA has evolved by integrating with AI and BPM. This combination enhances RPA's capabilities, leading to the development of digital workers.  

3) Digital Workers: These advanced RPA bots, known as digital workers, can learn from past processes and improve future actions through machine learning (ML). They become more efficient over time by learning from their mistakes. 

4) Natural Language Processing (NLP): With NLP, digital workers can interpret and understand human language, enabling them to handle more complex tasks involving language comprehension. 

5) Optical Character Recognition (OCR): Digital workers use OCR to convert handwritten text into a digital format, making it easier to process and analyse information that was previously only available in physical form. 

6) Enhanced Capabilities: By combining RPA with AI and BPM, digital workers can simplify complex workflows, streamline end-to-end business processes, and orchestrate work across systems, people, and other digital workers. This integration takes RPA beyond simple task automation to a more comprehensive solution for business process management. 

Application of Blue Prism RPA  

Blue Prism Robotic Process Automation has a wide range of applications across various industries. Following is some of the key applications where Blue Prism can significantly enhance efficiency: 

1) Digital Input Structuring: Blue Prism can automate tasks that require processing digital inputs, such as credit card activations or detecting fraud in transactions. 

2) Transaction Processing: It efficiently and quickly handles recurring transaction processes like invoice processing or SIM card swapping.  

3) High-Volume Transactions: Blue Prism is capable of managing large-scale transactions, such as processing bulk orders or handling high volumes of billing.  

4) Process Adherence: It ensures adherence to business processes, such as policy renewals or data migrations, by automating these tasks. 

5) Complex Operations Handling: Blue Prism can accurately and reliably handle complex operations, including pension withdrawals and financial reconciliations. 

6) Backlog Updates: It can automate backlog tasks, such as launching new products or services within an organisation, ensuring smoother operations. 

7) New Product Launches & HR Onboarding: Blue Prism automates the launch of new online products and streamlines HR onboarding processes.   

Benefits of Blue Prism RPA   

Before diving into the advantages, it's important to understand the key benefits of using Blue Prism RPA. Here are the benefits of Blue Prism RPA:  

1) Fast-Paced Automation  

While using Blue Prism RPA, it only takes a few days or weeks to automate operations. In contrast, standard automation methods can take months or years to execute. 

2) Economical  

The Blue Prism bots are programmed to perform repetitive and manual tasks efficiently and quickly using automation. Thus, they can easily adapt to handling clerical duties and are deployed in existing applications. This helps reduce the overall cost and demand for highly specific integration and revamp processes.    

3) Enhanced Performance  

The RPA bots are effective in collaborating with different departments. This way, they can cooperate with various teams and ensure that the tasks are completed both efficiently and effectively. As a result, firms can achieve their goals and targets. Moreover, it also helps in streamlining the overall performance of the company.     

4) Secure   

Robotic Process Automation is safe and secure as it can be assessed, monitored, and governed by the company's IT department. As a result, it enhances compliance with confidentiality, data standards, and record-keeping precision.   

5) Scalable  

Increasing and decreasing the work scale based on requirements is easy as Robotic Process Automation works in the virtual environment. Therefore, all the operations can be automated per the requirements and monitored centrally.  

Challenges of Blue Prism 

While Blue Prism Process Studio is a powerful tool for creating and managing processes, users should be aware of certain challenges. Here are the key points to consider: 

1) Modification Issues 

Modifying processes can be problematic. Although Process Studio tracks changes, understanding the nature of these changes can be difficult, leading to potential issues. 

2) Process View Challenges 

Users may face difficulties when switching between views of the process. The view feature is intended to help users understand both current and old versions, but it can sometimes be confusing. 

3) Process History Limitations 

The process history tool does not always capture every change, especially small-scale modifications. This can lead to incomplete information about the process's evolution. 

4) Execution Problems 

During the final execution of a process, unexpected issues can arise. For example, the process might take unintended paths, causing deviations from the expected workflow. 

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Conclusion  

Robotic Process Automation is one of the fastest-emerging technologies that significantly enhances business operations. For this reason, the demand for Blue Prism automation software is more likely to rise steeply in the future. In this blog, we have discussed What is Blue Prism RPA software, its features, and how it helps business organisations be more productive through operational automation. As you have reached this far, we are sure you are geared up to kickstart your journey in this fascinating field! Don’t you? 

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