How to Schedule an Email in Outlook: 3 Ways (Mac, Windows, and Web)

Ever wanted to send an email while sipping your coffee, enjoying a sunrise, or even catching some Z’s? With Outlook’s scheduling feature, you can! It’s like having your own Email Communication assistant—perfect for setting up Monday’s emails on a lazy Sunday or ensuring birthday wishes arrive right at midnight. We have got you! Learning How to Schedule an Email in Outlook is the key to effortless and Effective Communication.. 

In this blog, we’ll show you How to Schedule an Email in Outlook, plus a few handy tips to make it even easier. We will walk you through the steps, from drafting the email to setting the perfect schedule and ensuring your messages are sent at the right time. Let’s get started! 

Table of Contents 

1) How to Schedule an Email in Outlook on Windows? 

2) How to Schedule an Email in Outlook on Mac? 

3) How to Schedule an Email in Outlook on the Web? 

4) How to Keep Track of Scheduled Emails in Outlook? 

5) Disadvantages of Scheduling Email in Outlook 

6) Conclusion 

How to Schedule an Email in Outlook on Windows? 

Want to send an email at just the right time? Scheduling an email in Outlook on Windows is super simple and helps you stay on top of your communication game. 

Here’s how you can do it: 

1) Write Your Email: 

Open Outlook and draft your email as usual. Add the recipient, subject line, and all the details in the body. 

2) Head to the ‘Options’ Tab: 

While writing your email, click the Options tab at the top menu bar. 

3) Choose ‘Delay Delivery’
 

4) Pick Your Send Time: 

A new window will pop up. Check the Do not deliver before box, then select the date and time you want the email to go out. 

5) Save and Send: 

Hit Close to save the settings, and then click Send as usual. Your email will be there in the Outbox until the scheduled time.
 

How to Schedule an Email in Outlook on Mac? 

Good news, Mac users! Scheduling emails in Outlook on Mac is quick and easy, giving you full control over when your messages are sent. 

Here are simple steps to help you out: 

1) Draft Your Email: 

Open Outlook and write your email like you normally would. 

2) Click ‘Send Later’: 

When your email is ready, click the drop-down arrow next to the Send button and then click on Send Later. 
 

3) Set the Perfect Time: 

A scheduling window will pop up. Choose the date and time you want the email to go out. 

4) Confirm and Save: 

Hit Send. The email will move to your "Drafts" folder and be sent automatically at the scheduled time.
 

Pro Tip: 

Outlook for Mac syncs beautifully with cloud services, so make sure your account is online to avoid any delays

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How to Schedule an Email in Outlook on the Web? 

Using Outlook’s web version? Scheduling emails is just as simple! Here’s how to get it done: 

1) Log In to Outlook Web: 

Open your browser, head to the Outlook website, and log in to your account. 

2) Compose Your Email: 

Click New Message and write your email as usual. 

3) Use the ‘Send’ Drop-Down: 

Instead of clicking Send, click the small drop-down arrow next to it.
 

4) Choose ‘Schedule Send’: 

Select Schedule Send, then set the date and time you’d like your email to be delivered. 

5) Confirm and Relax: 

Click Send, and your email will be queued to go out exactly when you’ve scheduled it.
 

How to Keep Track of Scheduled Emails in Outlook? 

Want to make sure your scheduled emails are on track? Here’s a simple way to keep tabs on them:

Step 1 – Go to the ‘Outbox' Folder in Outlook 

Open your Outlook app and head to the Outbox folder. This is where all your scheduled emails hang out until they’re sent. 

Step 2 – Open the ‘Field Chooser' Settings 

In the Outbox, right-click on the column headers and select Field Chooser from the menu. 

Step 3 – Add the ‘Defer Until' Column 

In the Field Chooser window, locate and add the Defer Until column. This will show you the exact date and time each email is scheduled to be sent. 

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Disadvantages of Scheduling Emails in Outlook

While scheduling emails in Outlook is incredibly useful, it does come with a few limitations. Here’s what to keep in mind: 

1) Limited Personalisation 

Scheduled emails often lack options for dynamic customisation, making it harder to tailor messages for individual recipients. 

2) Campaign Complexity 

Managing multiple scheduled emails can get tricky, especially if you’re running a larger campaign with various timelines. 

3) Performance Tracking 

Outlook doesn’t provide detailed analytics for scheduled emails, so you won’t get data on open rates or engagement. 

4) No Follow-Ups 

There’s no built-in follow-up feature for scheduled emails. You’ll need to track responses and manage follow-ups on your own. 

While these drawbacks exist, knowing them helps you plan better and make the most of Outlook’s scheduling feature! 

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Conclusion 

Scheduling emails in Outlook is a total game-changer. It saves you time, keeps your communication on point, and ensures your messages land at just the right moment. Whether you’re on Windows, Mac, or using the web version, the steps on How to Schedule an Email in Outlook are super simple to follow. That said, like any tool, it’s not perfect. If you’re juggling a big campaign or need advanced features like follow-ups or analytics, you might need to do a bit of extra legwork. 

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