10 Best PMP Tools and its Key Features

Several businesses fight for projects in the global digital market to grow and preserve their clients. This growth objective emphasises the critical importance of Project Management Professional (PMP) Tools. The immense challenge of project management calls for training, knowledge, and leadership. A project manager has a lot of responsibilities. Therefore, one of the best things you can do is to delegate part of the work and reduce stress by getting it off your chest and into a system.  

Consequently, a plethora of Project Management Tools is available. With these tools, project managers are better equipped to manage the intricate nature of projects and plan out tasks, deadlines, risks, teams, budgets, and much more. These PMP tools are essential to the planning, PMP risk management, and execution of projects; thus, project managers need to understand them well.

Because of the substantial number of available Project Management Tools, selecting one that suits your needs might be challenging. But before you choose the best project management tool at random or don't have time to do your research, check out these top 10 PMP Tools. Remember that the best option for you will rely on your organisation's particular requirements and resources.   

The following list of the top 10 best PMP Software Tools should provide the answers you're searching for, whether you're looking for a better way to budget, a system for organising your workspace that is more thorough, or a more straightforward approach to keep track of task completion. Every piece of software mentioned in this overview has a free trial available.   

Table of Contents 

1) What is PMP?

2) Why are PMP Tools necessary?

3) Let’s Discuss the Top 10 PMP Tools  

   a) Trello 

   b) Wrike 

   c) Asana 

   d) Gantt Project 

   e) Basecamp 

   f) Proof Hub  

   g) WorkZone  

   h) Ace Project 

   i) Click up  

   j) Producteev  

4) Some of the Most Popular and Evergreen PMP Tools 

5) Conclusion  

What is PMP?

Project Management Professional or PMP is a highly valued credential for project managers across various industries. PMP is a testament to quality education, experience, and skill that goes into heading projects.

As companies are finally shedding work-from-home policies and opening up their offices full-time, the recruitment rate of employees is going up. As more and more people join the team, the requirements for project managers also rise.
 

Why are PMP Tools necessary?

Different types of projects require different treatments. The bigger the project, the more tools project managers are required to use. For instance, most projects can be handled manually, but as projects get bigger, Project Management Tools or software are used. Here are the main reasons why PMP Tools are necessary.

 a) Better Planning: The initial phase of all projects is about planning. If there are multiple aspects to your project, you will require plans for all those separately. Planning tools can be used in such situations to ensure a smooth execution of projects.

 b) Better Tracking: Monitoring projects and obtaining status reports are high priority tasks in completing projects. PMP Tools that help in tracking time, cost, quality, and more are largely useful.

 c) Balance of Resources: Project managers cannot be everywhere all the time. This is why they need tools that will help them keep track of important factors like resources. The right PMP Software Tool can help them figure out  if the resources are being used to the desired extent.

 d) Easy to share data: The success of a project is largely based on clarity within the team members. Communication is integral. Having tools that help members share data easily is useful. 

Let’s Discuss the Top 10 PMP Tools  

a) Trello 

In the field of project management, Trello is a popular choice. It is noted for its entertaining use of cards, lists, and boards and is visually appealing. Trello is a popular project management and organisation tool used by millions worldwide because it is simple, free, adaptable, and visual. It helps to increase the efficiency in PMP project phases.

Key Features-  

1) You start by creating lists for all of your tasks and arranging them 

2) You can then add your tasks to the relevant lists 

3) Next, keep an eye on all activities for each task using the alerts option, including comments, deadlines, and checklists 

4) Trello also has power-up features, such as a calendar view of tasks, task voting, and the automated removal of outdated tasks from view 

Benefits-  

1) When you access your board, all of the project's details—including the deadline and the team's feedback—are displayed in front of you 

2) Trello offers free inspirational templates made by other managers and CEOs and simple how-to tips to get you started if you are unfamiliar with the fundamentals of project management software or are unsure about how to set up a board. Additionally, they frequently update and distribute beneficial blog posts on topics like management, working remotely, and productivity suggestions 

3) Through app integrations referred to as Power-ups, you can continue to use the productive tools you already have 

Price-  

Since Trello is also one of the free PMP tools, it's wonderful because it offers automation, 10 team boards, and limitless personal boards. Business Class offers more admin and security tools, permits attachments up to 250MB each, and costs £9.05 per user each month. For bigger teams, they also provide an Enterprise tier. 

b) Wrike

Wrike is a flexible project management and cloud-based collaboration platform. With this powerful application, any business may improve team cooperation and communication. It was created by Wrike, Inc., a California-based project management company. Wrike is a fantastic choice if you're seeking software that will work well with other storage or calendar programmes like Dropbox or iCal. 

Key Features-  

1) Project management and team collaboration are the two main feature categories that represent Wrike 

2) The project management tool enables teams to manage tasks and resources, keep track of deadlines and dependencies, and monitor time. In addition to the workload view and Gantt chart, it also features a sortable view with customisable data storage 

3) Collaboration tools let teams create assets, communicate, and make decisions. You are able to track and alter their modifications  

4) You can communicate and navigate swiftly on Wrike 

5) Projects, due dates, and timetables can all be tracked 

6) Set priorities for your work and collaborate with the other multifunctional teams 

Benefits- 

1) Free for a group of five members. 

2) The following languages are supported: English, French, German, Spanish, Italian, Russian, Japanese, and Portuguese. 

Price- 

For small teams of up to 5 persons, Wrike is free to use. For businesses that require project planning and teamwork, a professional membership is offered for between £44.32 and £89.55 a month. Pricing for the Organisation edition, however, can be obtained upon request and is primarily based on the requirements and size of the enterprise. 

Gain certification that will demonstrate your Project Management skills and experience! Register for our Introduction to Project Management course today! 

c) Asana

If your primary objective is appropriately managing a team, Asana is the ideal project management tool to check out. Asana is a popular online platform that assists teams in planning and managing their work, from straightforward tasks to essential undertakings. Therefore, Asana can be an excellent option if you enjoy to-do lists. The company has more than 60,000 paying clients in 195 nations.

Key Features-

1) Asana combines your projects into portfolios, which are collections of projects, teams, projects, and tasks  

2) Projects can be displayed as a schedule, list, calendar, or even a board  

3) A project can be made using a template or from scratch  

4) You can group tasks using columns or sections in Asana  

5) Based on configurable fields, the project management application provides a sorting and filtering method 

6) A task can be created simply by entering a task name, but you can also include assignee information, instructions, comments, due dates, and attachments 

7) Work collaboratively with others by mentioning and adding followers 

Benefits-  

1) The tool provides a wealth of materials, including tutorials, in-depth videos, and discussion boards 

2) With this, tracking is highly emphasised 

3) Asana creates task lists that can handle complete projects

Price- 

There are four Asana subscription levels: Basic, Premium, Business, and Enterprise. More powerful project management features are unlocked at each tier. Basic is a cost-free tool, while Premium, which includes features like a timeline, private teams, and projects, costs £9.93 per user per month. Business adds practical features like portfolios and Adobe Creative Cloud integration for £22.59 per user each month. Enterprise is the highest tier. However, for pricing, you must contact them directly. 

d) Gantt Project 

Gantt Project is a powerful tool that some people compare to Microsoft Project. Gantt charts, resources for managing resources, tools for collaboration, free file importing, and exporting included.  

It is accessible software enabling users to pinpoint workflow inefficiencies so businesses can establish goals for themselves. Additionally, these charts can be used to keep track of work or shifts, vacations, and other outside-the-office duties.  

It is a bar chart that depicts a project schedule based on the beginning and end dates of the project's endpoint and summary elements. This project management tool offers task management and milestone execution while assisting users in efficiently developing an organised schedule for any project. 

Key Features-  

1) Users can add tasks and include valuable information like price, priority, start date, and duration  

2) A work breakdown structure can be used to organise tasks 

3) Task dependencies can be illustrated 

Benefits-  

1) It collects logically related activities and lists tasks and sub-functions 

2) Date both the task's beginning and its conclusion 

3) It provides co-workers and managers with a visual summary of activity 

Price- 

Gantt offers four different subscription plans, with the single-user plan costing £13.52 per user per month, the five-member plan costing £7.12 per user per month, the ten-member plan costing £6.22 per user per month, and the fifteen-member plan costing £5.32 per user per month. 

e) Basecamp 

Regarding project management software, Basecamp is regarded as an industry veteran and a solid resource for significant initiatives. If you want a tool that has been tried and tested, this is a great choice. Basecamp is an advanced method of working. Teams using this technology become more effective, structured, and cohesive. 

Key Features-  

1) You may define due dates, assign tasks, and make to-do lists 

2) Message boards simplify talks by eliminating the need to sift through a huge amount of correspondence 

3) Every contributor can access the schedules for projects  

4) Documents and files can be kept in one space 

5) For more effective project management, the project management application includes a live group chat feature 

6) Status updates are automated via the Check-in feature 

7) Clients can participate in collaboration if you wish so 

8) You can monitor your progress via hill charts, and you can stay informed with reports 

Benefits-  

1) Everything is centralised. No more browsing multiple apps for documents, messages, and scattered to-do lists  

2) Group conversations eliminate the need for you to use a different messaging programme in addition to your project management tool 

3) Basecamp is a credible project management tool with a great reputation 

Price- 

You can use the project management software restrictedly with Basecamp's free project management tool alternative. The Basecamp Business tier costs £89.31 a month, but it offers 500GB of storage, unlimited projects, users, clients, and contractors, among other excellent features. 

Check out our course to develop program and project management standards. Register in Program Management Professional (PgMP)® course today!   

f) Proof Hub 

Leading companies like Taco Bell, Accord, and Fractal Fox employ the cloud-based project management tool ProofHub. It has a quick UI that makes it simple to comprehend and aids in effective team collaboration. The valuable tool ProofHub allows you to grant several roles to employees, and these different roles give employees access to the tool in diverse ways. 

Key Features-  

1) It offers a dashboard that makes it simple to assign projects to teams and organise them 

2) You can configure status alerts that assist you in managing your projects by simply pressing a button 

3) To-do lists, notes, and discussions about plans are all created jointly by managers and decision-makers 

4) It enables you to monitor the advancement of all work at every level   

Benefits-  

1) Numerous customisation options are available, including font and colour scheme 

2) Works with Windows, iOS, and Android operating systems 

3) Recovering deleted project materials is made possible by a handy trash bin  

Price- 

There are two versions of ProofHub — Ultimate Control and Essential. Forty projects, 15GB of storage, and unlimited user access are all included in Essentials with a £45.10 monthly price. Ultimate Control costs £89.31/month when paid monthly and offers limitless projects, 100 GB of storage, custom features, and a vast amount of other basic capabilities in addition to unrestricted user access. 

g) WorkZone  

WorkZone is an established project management tool with a straightforward approach. You can access all of your projects from the dashboard and see their status. It has been available in the market since 2000 and focuses entirely on functionality. 

Key Features-  

1) All of your projects can be added to the dashboard  

2) You can select any project, monitor the status, and sub-tasks using the dashboard 

3) By using templates, you can standardise the procedure and save time  

4) Additionally, it notifies you of project deadlines 

5) You may design unique forms that let others outside the team submit requests for projects 

Benefits-  

1) It has task and project filters 

2) Daily email notification of the outstanding assignments

Price- 

There are three pricing tiers for Workzone: Team, Professional, and Enterprise. Each group has different prices depending on the number of users and months. You can select the preferred WorkZone plan per your needs and the characteristics offered by the category.

Want to become a certified professional? Check out our blog on PMP Interview Questions and Answers!

h) Ace Project 

You can monitor your tasks, timesheets, documents, and expenses using AceProject, a comprehensive web-based project management tool. It was created in 2001 as a free task manager by the Canadian business Web systems and is available as SaaS and on-premises application. This programme assists with portfolio management, expense management, records management, and HR management, in addition to project management. AceProject is currently accessible in English and French.  

It is a robust project management tool that works well for individuals, teams, and commercial organisations. The project dashboard lets users get instant information with colour-coded charts and other features. All its users can share documents and files, and using AceProject on different mobile applications is entirely secure. This software is already used by organisations like AT&T, Goodyear, Panasonic, IBM, and Toyota. 

Key Features-  

1) It contains a project dashboard with color-coded graphs and information that provides you with immediate information and aids in keeping track of all the projects  

2) You can create, assign, organise, and manage tasks with this tool's intuitive UI and fewer clicks 

3) You can generate unique reports and new projects from a variety of templates 

4) All of the members have access to the documents and data you maintain 

Benefits-  

1) Free version with all the features 

2) It effectively organises timesheets, projects, and tasks 

3) Collaborate easily, add a project, and delegate tasks 

Price- 

AceProject offers several customizable pricing options, ranging from a free package to £89.33 per month. It can be obtained through several different subscription plans, including Basic (£0), Standard (£17.13/month), Advanced (£35.17/month), Silver (£53.21/month), and Gold (£89.33/month). 

i) Click up  

Another one among the PMP tools designed for teams of all sizes and across all sectors is called ClickUp. It emphasises effective task management. Its ability to be entirely customised makes it a necessity for businesses who wish to keep design and development in one location. 

Key Features-  

1) The four views available in ClickUp are box, calendar, list, and board. 

2) Any of them may be used for your dashboards. 

3) To keep everyone informed, you can add statuses to the projects. 

4) When necessary, you can add a person to a comment's address. 

5) It enables you to make thorough mind maps before beginning a project to comprehend the possibilities. 

Benefits-  

1) Gantt charts are included for managing task dependencies   

2) It offers thorough reports  

3) Capable of assigning remarks  

4) Strong and convenient reminders and to-do lists  

5) Add someone who has specialised access rights 

Price- 

There are two pricing tiers for ClickUp- Free and Premium. Unlimited users and tasks are available in the free edition. However, only 100MB of storage is allotted. With unlimited users, tasks, connections, and advanced reporting, the Premium edition costs £4.54/month.

j) Producteev 

Many solutions for free PMP tools are pretty constrained in terms of users and projects, and you must upgrade to gain additional features. Producteev is unique and an excellent choice for larger businesses that need accessibility for multiple users because it is free for up to 100 users and has limitless projects.    

Key Features-  

1) Users can arrange task lists by departments, teams, or products using the Networks function  

2) Each network allows you to add users, teams, tasks, and dates before filtering by the desired category 

Benefits-  

With Producteev you can create- 

1) Coordinated task lists  

2) Labels, priority, subtasks, deadlines, filters, and tasks (specific to-do items) 

Price- 

Producteev's free edition is relatively feature-rich, but if you want more customisation options and specialised assistance, you can upgrade to the premium version for £89/month.    

Some of the Most Popular and Evergreen PMP Tools

1) Google Docs 

The project management industry also makes significant use of Google Docs. Users of Google Docs get access to practically all the functionality of Microsoft Office while creating presentations, spreadsheets, and text documents. The best feature of this tool is that you can exchange files and edit documents from almost anywhere as long as you have an internet connection. It frees you from having to send and receive emails with lengthy and large attachments. USBs are no longer used because of Google Docs. About 58% of Fortune 500 organisations use Google Docs due to cloud-based software. Depending on your particular storage requirements, Google Apps are available under flexible yearly plans. 

2) MS Project 

One of the most well-known Project Management Tools created and offered by Microsoft is called MS Project or Microsoft Project. It is the most frequently used desktop tool for project managers because it makes it easier to manage assignments and timesheets and to collaborate and spot problems and hazards from almost anywhere.  

There are two editions of MS Project- Standard and Professional. The Professional version contains extra functionality, such as team collaboration and the option to connect to the Microsoft Project Server.  

MS Project creates budgets while accounting for resource costs and assignment workload. Detailed and scalable out-of-the-box reporting allows project managers to assess progress quickly and anticipate resource needs. You may also identify business drivers, assess the strategic strength of competing theories, choose wisely how much money to allocate, and view project and resource status across the organisation. 

Conclusion 

We hope that you have now understood the various PMP tools and the way they help ensure that the project remains on course and is completed within the defined time and budget. You can read this blog to identify the PMP software tools that best suit you and can help you better plan and execute the project.