13 Best Compliance Tools: A Comprehensive Guide

Compliance Tools are vital software solutions that organisations rely on to meet regulatory requirements, manage risks, and maintain legal compliance efficiently. These tools are specifically designed to navigate the complexities of Compliance landscapes and ensure adherence to industry-specific regulations.  

Compliance Tools streamline processes, enhance transparency, mitigate risks, and improve operational efficiency. In this blog, you will learn about the top ten Compliance Tools, their importance as well as how to choose one. Let's explore further to learn more! 

Table of Contents 

1) What is a Compliance Tool? 

2) Top 13 Compliance Tools 

     a) Sprinto 

     b) Drata 

     c) Vanta 

     d) Hyperproof 

     e) Scrut 

     f) AuditBoard 

    g) Onspring 

    h) Connecteam 

    i) SiteDocs 

    j) Qualtrax

    k) IBM OpenPages 

    l) ServiceNow GRC 

    m) SAI360 

3) How to choose the right Compliance Tool? 

4) Conclusion 

What is a Compliance Tool?

A Compliance Tool is an essential software solution designed to streamline and manage the complex processes required for businesses to adhere to industry, legal, security, and regulatory standards. These tools are crucial in automating and facilitating the implementation of necessary procedures, ensuring organisations meet specific Compliance requirements.

Key Compliance regulations and standards that businesses often address with these tools include the Health Insurance Portability and Accountability Act (HIPAA), which focuses on healthcare data protection; the General Data Protection Regulation (GDPR), which emphasises privacy and data security in the European Union (EU); and the International Organisation for Standardization (ISO) 27001, a global benchmark for information security management systems.

Compliance Tools have become indispensable for organisations across industries. They provide comprehensive solutions to address the complexities of Compliance requirements, including data privacy, security, financial reporting, and more. The key benefits of using Compliance Tools include:
 

a) Efficiency: Compliance Tools automate time-consuming tasks, such as documentation, monitoring, and reporting, enabling organisations to save valuable time and resources.  

b) Accuracy: By leveraging advanced technologies like artificial intelligence and machine learning, Compliance Tools minimise human errors, ensuring accurate and reliable Compliance data.  

c) Risk Management: Compliance Tools help identify and mitigate risks proactively, providing organisations with insights to make informed decisions and reduce potential liabilities.  

d) Cost-effectiveness: Implementing Compliance Tools can result in cost savings by reducing manual efforts, preventing fines and penalties, and avoiding reputational damage.
 

 

Top 13 Compliance Tools 

Compliance is a critical aspect of business operations, and leveraging the right tools can significantly streamline the process of achieving and maintaining Compliance. Here are the top 13 Compliance Tools that organisations can consider: 

Sprinto 

Sprinto is a robust Compliance management software that caters to organisations across diverse industries. Its comprehensive suite of features enables businesses to achieve and maintain compliance seamlessly.   

Key features and functionalities:  

By leveraging advanced technology and automation, Sprinto streamlines the Compliance journey, saving valuable time and resources. Let's take a look at some of the key features of Sprinto:  

Regulatory tracking and updates  

Staying up-to-date with regulatory changes is crucial for Compliance. Sprinto simplifies this process by providing real-time regulatory tracking and updates. It keeps organisations updated on industry-specific regulations for Compliance alignment.  

Risk assessments and mitigation  

Sprinto understands the significance of proactive risk management. It offers robust risk assessment functionalities that empower organisations to identify and evaluate potential risks. By conducting comprehensive risk assessments, businesses can implement appropriate controls and mitigation strategies, minimising the likelihood of Compliance breaches.  

Policy enforcement and documentation  

Compliance heavily relies on policies and procedures. Sprinto facilitates effective policy management by providing a centralised platform for policy enforcement and documentation. It enables organisations to establish and enforce policies across the entire Compliance framework, ensuring consistency and adherence to regulatory standards.  

Automated reporting and analytics  

Generating accurate and insightful Compliance reports is made effortless with Sprinto's automated reporting and analytics capabilities. It streamlines the process of data collection, analysis, and report generation, enabling organisations to track their Compliance status efficiently.  

These reports provide valuable insights that assist in decision-making and demonstrate compliance to relevant stakeholders. 

Empower your workforce with our cutting-edge Effective Compliance Training for sustainable success – Sign up today! 

Drata 

Drata is a powerful compliance platform specifically focused on security and privacy compliance. It offers organisations a comprehensive suite of features designed to simplify Compliance management and provide peace of mind.    

Key features and functionalities:  

By leveraging automation and streamlined workflows, Drata helps businesses achieve and maintain Compliance with industry-specific regulations and frameworks. Here are some of the key features of Drata:  

Continuous monitoring  

Drata offers continuous monitoring capabilities, allowing organisations to proactively assess their Compliance posture. It continuously collects and analyses data from various sources, providing real-time insights into compliance gaps and vulnerabilities. This proactive approach enables organisations to identify and address Compliance issues promptly.  

Automated workflows  

Streamlining Compliance workflows is a key strength of Drata. It automates repetitive tasks, such as evidence collection and Compliance documentation, saving time and resources. By reducing manual efforts, organisations can focus on strategic Compliance initiatives while ensuring consistency and accuracy in their compliance activities.  

Audit-ready reporting  

Generating audit-ready Compliance reports is made effortless with Drata's reporting functionalities. It offers customisable reporting templates and automated report generation, saving significant time and effort. These reports provide a comprehensive overview of Compliance activities, evidence collection, and adherence to regulatory requirements. 

Vanta 

Vanta is a powerful Compliance tool that focuses on simplifying SOC 2 Compliance for organisations. SOC 2 is a widely recognised compliance framework that ensures service providers securely manage data to protect the interests of their clients.   

Key features and functionalities:  

Vanta's innovative approach combines automation, standardised procedures, and comprehensive workflows to simplify SOC 2 Compliance. Let's take a look at some of the key features of Vanta:
 

Automated evidence collection  

Vanta automates the collection of evidence required for SOC 2 Compliance. It seamlessly integrates with various systems, such as cloud infrastructure providers and code repositories, to automatically gather evidence of security controls. This automated process saves time and reduces manual effort, making SOC 2 Compliance more efficient.  

Security controls monitoring  

Monitoring security controls is a crucial aspect of SOC 2 Compliance. Vanta continuously tracks security controls and alerts organisations in real-time if any discrepancies or anomalies are detected. This proactive monitoring allows businesses to address issues promptly and maintain Compliance throughout their operations.  

Real-time Compliance insights  

Vanta provides real-time Compliance insights, allowing organisations to track their progress towards SOC 2 Compliance. It offers a centralised dashboard that presents an overview of Compliance activities, evidence status, and areas that require attention. These insights enable businesses to stay informed and take timely actions to meet SOC 2 requirements. 

Hyperproof 

Hyperproof is a Comprehensive Compliance software solution that caters to organisations across diverse industries. It offers a centralised platform for managing Compliance requirements, streamlining processes, and ensuring adherence to regulatory standards.   

Key features and functionalities:  

With Hyperproof, businesses can effectively navigate the Complexities of Compliance and maintain a robust Compliance program. Here are some of the key features of Hyperproof:  

Compliance document tracking  

Hyperproof enables organisations to manage Compliance-related documents efficiently. It provides a centralised repository where businesses can store, organise, and track Compliance documents. This feature ensures easy access to essential documentation, simplifying audits and regulatory inspections.  

Task management and workflows  

With Hyperproof, businesses can streamline Compliance workflows and task management. It allows organisations to assign tasks, track progress, and ensure accountability for Compliance-related activities. By automating workflow processes, Hyperproof enhances efficiency and ensures the timely completion of Compliance tasks.  

Evidence collection and management  

Hyperproof facilitates evidence collection and management, a critical aspect of Compliance. It provides standardised templates and frameworks to guide the collection of evidence to support Compliance assertions. This feature simplifies the process of gathering evidence, ensuring compliance with regulatory requirements. 

Stay up-to-date with medical Compliance regulations through our specialised Medical Compliance Training – Sign up today! 

Scrut 

Scrut is a comprehensive Compliance management platform that assists organisations in automating compliance workflows and streamlining regulatory reporting. It offers various features designed to simplify Compliance tasks and ensure adherence to industry regulations.   

Key features and functionalities: 

With Scrut, businesses can efficiently manage Compliance requirements and maintain a strong Compliance posture. Let's take a look at some of the key features of Scrut:  

Policy management  

Scrut provides organisations with robust policy management capabilities. It allows businesses to establish and enforce policies across their Compliance framework. With Scrut, organisations can ensure that policies are communicated effectively, implemented consistently, and kept up-to-date with regulatory requirements.  

Risk assessments  

Risk assessments are a crucial component of Compliance management. Scrut enables organisations to conduct comprehensive risk assessments to detect potential risks and their impact on Compliance. By assessing risks, businesses can implement appropriate controls and mitigation strategies, reducing the likelihood of compliance breaches.  

Incident tracking  

In the event of Compliance incidents, Scrut allows organisations to track and manage incidents effectively. It provides a centralised repository to document incidents, capture relevant information, and track incident resolution. This feature helps organisations respond promptly to incidents, mitigate risks, and demonstrate their commitment to Compliance. 

AuditBoard 

AuditBoard is a robust Compliance tool that combines Compliance management, internal audit, and risk management functionalities. It provides organisations with a centralised platform to help them achieve the following: 

1) Manage and streamline Compliance processes 

2) Enhance transparency 

3) Provide actionable insights 

Key features and functionalities:  

With AuditBoard, businesses can effectively manage Compliance requirements, strengthen internal controls, and mitigate risks. Here are some of the key features of AuditBoard:  

Compliance management  

AuditBoard offers a comprehensive suite of Compliance management features. It enables organisations to streamline Compliance workflows, track regulatory obligations, and ensure adherence to industry-specific requirements. With AuditBoard, businesses can efficiently manage Compliance programs, monitor Compliance activities, and demonstrate adherence to regulatory standards.  

Internal audit  

AuditBoard facilitates internal audit processes, allowing organisations to plan, execute, and report on audit activities. It provides tools for audit planning, risk assessment, work paper management, and issue tracking. By leveraging AuditBoard's internal audit capabilities, businesses can enhance the effectiveness of their audit programs and improve overall governance.  

Risk management  

AuditBoard helps organisations identify, assess, and mitigate risks through its robust risk management functionalities. It allows businesses to create risk registers, perform risk assessments, and establish risk mitigation plans. With AuditBoard, organisations can proactively manage risks, prioritise mitigation efforts, and ensure Compliance with risk management frameworks. 

Elevate your security governance and Compliance practices with our expert-led Security Governance And Compliance Training – Sign up now! 

Onspring 

Onspring is a robust GRC platform that empowers organisations to streamline their governance, risk, and Compliance functions. It provides a centralised system for managing critical GRC activities, facilitating efficient processes, and ensuring adherence to regulatory standards.    

Key features and functionalities:  

With Onspring, businesses can enhance transparency, reduce risks, and drive Compliance effectiveness. Let's take a look at some of the key features of Onspring:  

Risk Management  

Onspring offers comprehensive risk management functionalities to identify, assess, and mitigate risks across the organisation. It enables businesses to centralise risk registers, conduct risk assessments, and establish risk mitigation plans. By leveraging Onspring's risk management capabilities, organisations can proactively manage risks and align their risk management efforts with business objectives.  

Compliance management  

Onspring simplifies Compliance management by providing a centralised platform to monitor and track Compliance activities. It allows organisations to map regulatory requirements to specific controls, automate Compliance workflows, and generate Compliance reports. With Onspring, businesses can ensure Compliance with industry-specific regulations and effectively respond to regulatory changes.  

Incident and issue management  

Onspring facilitates incident and issue management by providing a structured framework to capture, track, and resolve incidents and issues. It enables businesses to assign responsibilities, set escalation protocols, and track the resolution progress. This feature helps organisations effectively address Compliance breaches, operational incidents, and customer complaints. 

Connecteam 

Connecteam is a powerful employee management platform designed to streamline communication, collaboration, and Compliance monitoring within organisations. It offers various features to optimise workforce management, enhance employee engagement, and ensure adherence to regulatory requirements.  

Key features and functionalities:  

With Connecteam, businesses can efficiently monitor Compliance, improve operational efficiency, and drive employee productivity. Here are some of the key features of Connecteam:
 

Compliance monitoring  

Connecteam simplifies Compliance monitoring by providing organisations with a centralised platform to track and enforce Compliance policies. It allows businesses to distribute policy documents, conduct training programs, and manage Compliance certifications. With Connecteam, organisations can ensure that employees have access to the latest Compliance information and remain updated on regulatory changes.  

Task management and communication  

Connecteam offers robust task management and communication functionalities. It allows organisations to assign tasks, set deadlines, and track progress. Moreover, it provides communication tools such as chat, announcements, and feedback channels to enhance collaboration and ensure effective information sharing among employees.  

Employee training and onboarding  

Connecteam facilitates employee training and onboarding processes. It offers a user-friendly interface for creating and delivering training content, quizzes, and assessments. This feature ensures that employees receive the necessary training to understand Compliance requirements, company policies, and industry best practices. 

SiteDocs 

SiteDocs is a powerful safety Compliance management software designed to streamline safety processes and ensure Compliance with regulatory standards. It offers various features to simplify safety documentation, training, inspections, and incident management.   

Key features and functionalities:  

With SiteDocs, businesses can enhance workplace safety, reduce Compliance risks, and improve overall safety performance. Let's take a look at some of the key features of SiteDocs:  

Safety documentation management   

SiteDocs enables organisations to manage safety documentation efficiently. It provides a centralised platform where businesses can create, store, and distribute safety manuals, policies, and procedures. This feature ensures that employees have access to up-to-date safety documentation, facilitating Compliance with regulatory requirements.  

Training and certification management  

With SiteDocs, organisations can effectively manage safety training and certification programs. It offers tools to create and deliver training materials, track employee participation, and ensure Compliance with safety training requirements. This feature helps businesses enhance employee knowledge, reduce safety incidents, and demonstrate regulatory Compliance.  

Inspection and audit management  

SiteDocs simplifies the process of conducting safety inspections and audits. It provides customisable checklists, digital forms, and mobile data collection capabilities. With SiteDocs, organisations can perform inspections efficiently, document findings, and track corrective actions. This feature enhances Compliance with safety regulations and improves overall safety performance. 

Qualtrax 

Qualtrax is a powerful Compliance and quality management software solution designed to streamline processes and ensure adherence to regulatory standards. Moreover, it enhances overall quality management. It offers various features to simplify the following processes: 

1) Document control 

2) Training management 

3) Audits 

4) Certifications 

Key features and functionalities: 

With Qualtrax, businesses can effectively manage Compliance requirements, improve operational efficiency, and drive quality excellence. Here are some of its key features:  

Document control and management  

Qualtrax simplifies document control and management by providing a centralised platform for creating, organising, and versioning documents. It allows businesses to establish document workflows, manage document approvals, and ensure Compliance with regulatory standards. This feature ensures that employees have access to the latest documentation, reducing the risk of outdated information.  

Training management  

With Qualtrax, organisations can efficiently manage training programs and certifications. It offers tools to create and deliver training content, track employee progress, and document training Completion. This feature enables businesses to ensure that employees receive the necessary training, demonstrate Compliance with training requirements, and enhance overall workforce competence.  

Audit and Compliance management  

Qualtrax simplifies audit and Compliance management by providing robust functionalities to plan, execute, and track audits. It allows organisations to create audit checklists, schedule audit activities, and track findings. This feature helps businesses identify compliance gaps, implement corrective actions, and ensure adherence to regulatory requirements.

IBM OpenPages 

IBM OpenPages is a sophisticated, cloud-based platform designed for organisations' integrated Governance, Risk, and Compliance (GRC) management. This solution empowers businesses to handle risk and Compliance issues across the enterprise. Leveraging cloud technology, IBM OpenPages offers scalability and is infused with Artificial Intelligence (AI) capabilities, enhancing its analytical and decision-making capabilities.

Key features and functionalities:

IBM OpenPages is a versatile platform that can be used by a wide range of organisations, including financial institutions, healthcare providers, retailers, and manufacturers. Here are some of its key features

Risk identification and assessment 

IBM OpenPages provides a comprehensive framework for identifying, assessing, and prioritising risks across the enterprise. It enables organisations to capture and analyse risk data from various sources, including internal audits, incident reports, and external threat intelligence. This data is then used to calculate risk scores and prioritise risks for mitigation efforts.

Risk management

IBM OpenPages offers a range of tools and capabilities for managing risks. This includes developing and implementing risk mitigation plans, monitoring risks, and reporting on risk trends. Organisations can use IBM OpenPages to track the progress of risk mitigation activities and ensure that risks are managed effectively.

Compliance management 

IBM OpenPages helps organisations comply with a wide range of regulations, including Sarbanes-Oxley (SOX), the General Data Protection Regulation (GDPR), and the California Consumer Privacy Act (CCPA). It provides a centralised repository for managing Compliance policies, procedures, and documentation. IBM OpenPages also automates Compliance tasks, such as generating Compliance reports and tracking Compliance audits.

ServiceNow GRC 

ServiceNow GRC is a multidisciplinary set of ServiceNow applications that are designed to empower enterprise organisations to identify and manage risk in order to make informed decisions for process and Compliance improvements. It helps businesses to manage and strengthen governance, risk, and Compliance across their business in real-time.

Key features and functionalities:

ServiceNow GRC is built on the Now Platform, which is a cloud-based platform that provides a single source of truth for all your enterprise data. A few key features of ServiceNow GRC are as follows: 

Policy and procedure management

ServiceNow GRC helps organisations manage policies and procedures, including developing, implementing, and reviewing policies and procedures. It provides a centralised repository for storing and handling policies and procedures. ServiceNow GRC also automates policy and procedure tasks, such as distributing policies and procedures to employees and tracking compliance with policies and procedures.

Incident management 

ServiceNow GRC helps organisations manage incidents, including identifying, investigating, and resolving incidents. It provides a centralised repository for storing and managing incident data. ServiceNow GRC also automates incident management tasks, such as escalating incidents to the appropriate personnel and tracking the progress of incident investigations.

Reporting and analytics

ServiceNow GRC provides comprehensive reporting and analytics tools. These tools enable organisations to generate reports on their risk management, Compliance, and policy and procedure programs. Organisations can use these reports to identify trends, measure the effectiveness of their programs, and make informed decisions about resource allocation.

SAI360

SAI360 is a cloud-based software platform that provides a comprehensive suite of solutions for GRC, Environmental, Health, Safety, and Sustainability (EHS&S), and Learning and Development (L&D). SAI360 is used by organisations of all sizes to manage their risks, comply with regulations, and improve their performance.

Key features and functionalities:

SAI360 is a powerful and versatile platform that can help organisations of all sizes manage their risks, compliance, and governance requirements. It is a popular choice for organisations that are looking for a comprehensive GRC solution.Comprehensive Risk Management 

SAI360 provides a comprehensive framework for identifying, assessing, and managing risks across the enterprise. It allows organisations to capture and analyse risk data from various sources, including incident reports, audits, and external threat intelligence. This data is then used to calculate risk scores and prioritise risks for mitigation efforts.

Integrated GRC Platform 

SAI360 is an integrated GRC platform that combines risk management, Compliance management, and governance capabilities into a single solution. This integrated approach allows organisations to manage their risks and Compliance requirements in a coordinated and efficient manner.

Compliance Management 

SAI360 helps organisations comply with a wide range of regulations, including Sarbanes-Oxley (SOX), the General Data Protection Regulation (GDPR), and the California Consumer Privacy Act (CCPA). It provides a centralised repository for managing Compliance policies, procedures, and documentation. SAI360 also automates Compliance tasks, such as generating Compliance reports and tracking Compliance audits.

How to choose the right Compliance tool? 

When it comes to selecting a Compliance tool, organisations must carefully consider several factors. Let's explore these factors in detail: 

1) Specific Compliance requirements: Identify the primary Compliance areas relevant to your industry and ensure that the tool adequately addresses those requirements.  

2) Scalability: Choose a tool that can accommodate the growth of your organisation and adapt to evolving Compliance needs.  

3) Ease of use: Look for a user-friendly interface and intuitive workflows that facilitate seamless adoption and minimise training efforts.  

4) Integration capabilities: Assess whether the tool can integrate with your existing systems and technologies, ensuring smooth data exchange and process synchronisation. 

5) Vendor support: Evaluate the vendor's reputation, customer support services, and commitment to product updates and security.  

By considering these factors, organisations can make an informed decision and choose the right Compliance tool that aligns with their unique requirements. 

Enhance your organisation's security governance and Compliance practices with our Security Governance And Compliance Training – Sign up today! 

Conclusion  

We hope you read and understood everything about Compliance Tools. Choosing the right Compliance tool is essential for organisations to streamline processes, ensure regulatory adherence, and mitigate risks effectively. 

Enhance your Compliance expertise and stay ahead of regulatory changes with comprehensive Compliance Training Courses – Sign up now!